An organization’s whole gate pass management process, including the management of supplies, consumables, visitors, etc., is automated by a gate pass management software. Items that need to be delivered or retrieved can be returnable, non-returnable, inter or intra-transferable, or any other type of object. The common material management system (CMS) process is time-consuming, involves a tonne of paperwork, and frequently results in errors and delays. In addition, day-to-day problems include a lack of efficient tracking from start to finish and other elements of the gate pass procedure. Therefore, a material gate pass management system resolves the difficulties brought on by paper passes.
Let’s go on to learn more about the benefits of the material gate pass management system.
Benefits of Material Gate Pass Management System
No need for paper or printing
On the network, the requests for gate passes are retrieved. A software program called a gate pass management system automates the entire gate pass process. The program does not advocate the usage of paper.
High-Level Authorities And Approvers Of Any Kind
A modular device serves as a foundation for managing the gate pass content. Before moving from one place to another, specific content formats require varying authorized power levels. You can adjust any enabling levels by adding or removing them as necessary.
Quick and simple to access
In a materialized gate pass management system, there is no need for a manual signature to approve any pass. An approver may approve access from any location in the world. The process is unaffected by a person’s physical unavailability. It is one of the critical advantages of a system for material gate pass management.
Make any gate pass
There are two different kinds of gate passes, NRGP (Non-Returnable Gate Pass) and RGP (Returnable Gate Pass). Both of these gate passes can be tracked with the aid of a material gate pass management system. However, any gate pass could be designed based on the needs of the business or the required material category.
Alerts & Instant Notifications
Managing manual gatepass takes a lot of time. However, it minimizes loss, misplacement, or delay time. The manual gate pass method entails several steps, from submitting a request to its approval by the appropriate authorities before shipment. As a result, the concerned party receives notification from the material gate pass management system with the information needed to take the necessary measures.
All data is stored and used after analysis
In addition to being kept in the system, all information about material gate passes is also analyzed and provided for future use. For instance, how many non-returnable item gate passes were issued within a particular period, how many things are due for return on a specific date, etc.
High Flexibility And Usability
Paper passes or forms are used in the manual gate pass procedure. The ease of use is relatively high in a cloud-based material gate pass management system. It is laborious and prone to error process. On the virtual passes or forms, fields for entering information can be added or removed as needed.
Before approving the material, you can view images of Material
Gate passes must be created in any organization for various products. Before being accepted, some of the products could need physical examinations because some might be crucial. An approver in a system for managing material gate passes can examine an item’s photos before approving the gate pass. The gate pass approval process takes much less time as a result.
Read- Workflow of Onestop Gate Pass Management System & Benefits of Cloud-Based Gate Pass Management System.
Even in today’s digital world, organizations still track their goods with paper passes. Paper passes and registers are inefficient for keeping track of any information about the material movement. In addition, manual methods bring on multiple operational and security issues. Most of these problems are resolved by a material gate pass management system. The entire material gate pass procedure has been made digital and more affordable for organizations, corporations, and apartment buildings with the introduction of cloud and mobile technology.
Also Read: Why businesses need cloud-based gate pass software